HR Assistant for the representative office of Help – Hilfe zur Selbsthilfe in Ukraine

About Help:

The German humanitarian organization Help – Hilfe zur Selbsthilfe (Help) has been working around the world for 40 years. We are currently implementing projects in 27 countries (https://www.help-ev.de/en/about-us, https://help-ukraine.org.ua).

Since its founding in 1981, Help has been committed to providing rapid, sustainable and long-term help and support to people in need. Help improves the lives and resilience of people in need around the world.

Help is seeking a qualified candidate for the position of Legal Counsel to provide expert legal advice and ensure compliance with national and international laws governing its activities. The Legal Counsel will play a key role in mitigating legal risks, reviewing contracts and ensuring that the organization’s activities are in compliance with relevant laws and regulations.

Key responsibilities:

• Prepare packages of documents for new employees and facilitate their onboarding in the organization.
• Maintain and update employee personal files, ensuring proper attachments, and store and archive personnel documents in accordance with internal policies and Ukrainian legislation.
• Prepare and execute employment contracts, amendments to contracts (such as transfers, contract extensions, and changes in job responsibilities), and manage applications for vacation, sick leave, and other labor-related documentation. – Prepare and manage documents for employee bookings.
• Advise employees on labor relations, internal organizational policies, and employee rights.
• Provide operational support to employees regarding HR issues and guide them on internal procedures and policies.
• Keep records of employee working hours, including vacations, sick leave, and other types of absences, and prepare timesheets.
• Coordinate internal training sessions and seminars for employees.
• Organize and participate in events aimed at enhancing team cohesion, such as corporate events, celebrations, and team training activities.
• Support a positive corporate culture and initiatives to improve team atmosphere.
• Assist in the implementation and monitoring of internal HR procedures and policies.
• Maintain document flow in compliance with the organization’s standards and Ukrainian legislative requirements.
• Prepare reports as requested by management or other departments.

Qualifications and requirements:

• A university degree in Human Resources Management, Law, or a related field.
• A minimum of 2 years of experience as an HR Assistant or HR Inspector.
• Familiarity with Ukrainian labor legislation and fundamental HR procedures.
• Ability to manage HR documents and utilize information systems for personnel records.
• Strong communication and organizational skills.
• Perseverance, meticulousness, and attention to detail.
• Proficiency in Ukrainian and English (knowledge of English is an advantage).

We offer:

• Official employment
• Competitive salary
• Medical insurance
• Annual 13th salary
• Courses and trainings
• Convenient office with a generator in the city centre of Kyiv

Qualified candidates are encouraged to submit their CVs in English by 10.01.2025.

Additional confirmation (diplomas, letters of recommendation, etc.) is not required at this stage.

Candidates with disabilities are welcome to apply.

Only those candidates who are selected for an interview will be notified.

We recommend applying as soon as possible, as applications will be reviewed on a rolling basis.